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Network of centers for regional short study programs in the countries of the Western Balkans
101128813 — WBNET — ERASMUS-EDU-2023-CBHE

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ATUSS

ASSKM

UPM

UPKM

UNBI

WBNET

Starine Novaka 24, Belgrade

+381 62 8050725

wbnet@atuss.edu.rs

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Disclaimer

Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or European Education and Culture Executive Agency. Neither the European Union nor the granting authority can be held responsible for them.

6.4
Title	Organizoing Final Project Conference
Description	Final Conference will be organized at SVEHERC. Monograph of the project will be printed. Results and Sustainability Plan presented. Network is formed and members are presented. New ones are called to join.

5.4
Title	External Quality Evaluation
Description	An External QA Audit will be done in year 3 by External Quality Control Team composed of the external experts in QA and education. It will review performance of the project, and all deliverables in the course of the project. The consortium will sub-contact this service from organization/persons not involved in the project realization. External Financial Audit of the project will be done from M33 - M36 and report will be presented on SC Final Meeting

7.6
Title	Monography of the project
Description	The Monograph of the project activities and results is going to be prepared and published. It is going to be in colour, 100 pieces. It will be distributed on Final Conference.

7.5
Title	Promotion on live events
Description	All events will be covered with photos, video clipping and TV stations are going to be called to make the coverage

7.4
Title	Promotion on media and social networks
Description	All media that can be reached will be used. Websites of partners, stakeholders, social media, TV stations, radio etc.

7.3
Title	Development of promo material
Description	Logo of the project will be developed immediately after signing Grant Agreement. In order not to waste time, Working Group that will ATUSS lead will develop logo, prepare promo kit I. 10 different promo-kits are going to be developed.

7.2
Title	Developing website and conducting
Description	Development of Online Platform (website) starts immediately after received positive answer from the EU Commission Online Platform will be created for the project as an important and ongoing communication hub and as a tool for preparation, development, quality, management, sustainability and dissemination of project outcomes. The Online Platform will crucially contain, in addition to in-detail project description, goals, partners, etc. all training, teaching and learning materials, developed by partners. All the materials will be available for free download during and post the project. AASKM and ATUSS will create website.

7.1
Title	Developing Dissemination and Exploitation Plan
Description	DB will work according to Project Plan and create Dissemination Plan with strong timeline scheduling. Dissemination is going to be strong support for each activity that consortium conduct with stakeholders.

WP7
Start Month	1	End Month	36
Objectives	To ensure constant visibility of the project and dissemination of results

6.3
Title	Organizing Interim project conference
Description	Interim conference is going to be organize in M18 in order to collect the fine inputs about companies needs in order to better create curriculums – to be in line with needs of economy and labour market, discuss about goals of Centres. THE initiative to form network actively work – surveys about needs, placement traineers, employees involve in short study programs according to needs etc. The frame for sustainability plan is drafted.

6.2
Title	Round tables with identified stakeholders
Description	Two round tables will be organized – in UNBI in M24 and in M30 at AASKM in order to reach inputs about needs and sign agreements about settling trainers in the companies

6.1
Title	Sustainability plan preparing
Description	SUSTAINABILITY Plan will be made on the Final Conference in synergy of all partners and stakeholders. WB HEIs will provide min 10 contracts with companies where their trainees are going to for placement. This is going to be in a Sustainability Plan

WP6
Start Month	18	End Month	36
Objectives	To provide further development of short study programs in WB countries after project life

5.3
Title	Quality Control of New Short Study Cycles
Description	During M29 1 person from ATUSS will go to check how UNBI and SVEHERC conduct short study programs and UPM will go to UPKM and AASKM with the same reason. Reports will be used for fine tuning

5.2
Title	Quality Assurance Committee (QAC) meetings
Description	One person from each partner institution participate. QAB will have 10 members

5.1
Title	Development of a quality assurance plan
Description	As explained in the section Quality Design, QAP is going to be key driver to success of the project. QAB will set up methodologies, criteria and performance indicators in QA Plan for the control of procedures and processes and conduct regular surveys (i.e. Needs Analysis, Satisfaction Surveys).

WP5
Start Month	1	End Month	36
Objectives	To provide quality and quantity of deliverables and their delivery on time

4.3
Title	Fine tuning
Description	After finishing first cycle, based on surveys of trainees and mentors from companies where trainees went for placement, the fine tuning of curriculums for multimedia and programming will be done, before new cycle. On Round table in M30, the results will be presented and discussed. Maybe, some new inputs are going to be reached then and used for planned fine tuning. On the Final conference. Once again, for the future development use, the inputs from stakeholders will be reached

4.2

Title

Realization of short study programs

Description

First cycle is from M28 - M30, and second cycle is from M33 - M35.

Each cycle lasts 3 months, with 15 days of placement in companies. As planned, the areas are going to be multimedia and programming.

4.1
Title	Enrolment of students
Description	In order to provide 20 trainees for each short study program in one cycle, good promotion must be done. The promo –kit VI will be made, strong on-line marketing will be used.On 4 WB HEIs for two times each cycle has to pass 20 trainees. That will be 320 trainees from WB countries during the project life

WP4
Start Month	25	End Month	36
Objectives	To realize short study programs with all quality and quantity fulfilled requirements

3.7
Title	Developing teaching materials
Description	Materials for each short study program is going to be developed, 2 per each WB HEI

3.6
Title	Developing documentation for accreditation
Description	Developing elaborate for accreditation according to legislative of competent authority

3.5
Title	Development of a program of professional practice
Description	The programs for trainees placement in the companies

3.4
Title	Developing curriculums for short study program
Description	The curriculums for multimedia and programming are going to be developed for 4 WB HEIs, based on needs of each labour market

3.3
Title	Training 4 – Training for conducting placements in companies
Description	Training for quality placement of trainees in the companies is going to be done for WB HEIs and for companies on Interim conference

3.2
Title	Training 3 - Training of WB HEI staff in pedagogical skills
Description	Training for choose the best suitable methodology to teach under the short study programs

3.1
Title	Purchasing equipment
Description	On each WB HEI the equipment for 4 Centres will be purchased. Equipment will be done in the aim of short study programs and in line with advises of EU partners. ATUSS will supervise.

WP3

Start Month

10

End Month

25

Objectives

To develop and get accreditation for 8 short study programs (2 per WB HEI) and equip 4 Centres labs with equipment

Purchasing equipment
Developing curriculums for short study program
Development of a program of professional practice
Developing teaching materials
Accreditation of short study programs

2.5
Title	Registration of Centers according to the law
Description	Registration centres according to national lows (as part of infrastructure of HEIs with own account or subaccount of HEI, depending of decision from T2.4).

2.4
Title	Establishment of the Center at WB HEIs
Description	Documentation for the HEIs Councils will be prepared and asked for permit for opening centres within the HEIs

2.3
Title	Defining goals of centers
Description	Meetings with economy partners, syrveys among students, employees and non-employed persons about missing skills. As a result, goals for WB Centers for Short Study programs should be defined

2.2
Title	Training of WB HEI staff
Description	Two trainings are planne: 2.2.1 Materials for Training 1 - Aims and technical conditions for opening center for short study cucles 2.2.2 Materials for Training 2 - Developing curriculas for short study programs After trainings at EU partners, at WB HEIs inhome trainings are going to be organized

2.1
Title	Study visits to EU partners
Description	Through 3 study visits WB HEIs will reach knowledge for opening Centres for short study programs: ATUSS - M3 ULFE - M6 UPM - M12

WP2
Start Month	1	End Month	18
Objectives	To develop 4 Centres in WB countries for conducting short study programs using experience of EU partners

1.6
Title	Periodic and final reporting
Description	Project Interim (M19) and Final Report (M36)

1.5
Title	Day-to-day coordination and communication
Description	Communication via email, Viber, Whatsapp, Every 3 months if there is no need for earlier

1.4
Title	Meetings of SC
Description	Project Management (SC) meetings in face- to face manner are going to be held in this order: M2 - ATUSS, M6 - ULFE, M12 - UPM, M18 - UPKM, M24 - UNBII , M30 - AASKM, M36 - SVEHERC. Meetings are going to be help always parallel with some development, sustainability building or quality control activities. Before meeting all necessary reports will be sent to the member of SC, so the meetings are going to be very effective.

1.3
Title	Developing Project management plan
Description	Project Management plan will be developed and it will consist of all activities and tasks to be done in quantity, quality and due date for deliver. It will define roles for each activities, risks and ways of communication (regular and urgent).

1.2
Title	Kick-off Meeting
Description	The Kick-Off- Meeting will be hosted by the project coordinator ATUSS. All partners will sign the Project agreement which will rule relations, decision making, lines of communication, methods of cooperation, disagreements, planning meeting agendas and the identification and agreement of control and problem-solving procedures.

1.1
Title	Project Agreement preparation
Description	Coordinator will, in coordination with EU Commission instructions and project Adviser gain new management skills to provide project idea updates based on project proposal and new updates. Project Agreement draft will be discussed among partners and prepared for the Kick-of-Meeting.

WP1
Start Month	1	End Month	36
Objectives	Ensure stable management and quality control, during the whole project life, including Finance and Quality evaluation of project